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5 Possible Reasons Why Your Printer is Not Printing

Basic troubleshooting steps to try first

printer troubleshooting

Are you struggling to print your important documents from your printer? As much as it is convenient to have a printer at your fingertips, it can be frustrating when it malfunctions. There could be a variety of reasons why your printer is not printing. Some of the most common reasons include connectivity issues, outdated drivers, lack of ink or toner, or paper jams. Regardless of what the cause may be, do not fret as these challenges can typically be resolved quickly and easily. In this article, we will discuss some basic troubleshooting techniques that can help any user resolve printer issues before seeking external assistance.

Before proceeding to complex solutions, starting with simple troubleshooting steps is always a good idea. Here are some of the basic troubleshooting steps to try first:

Check your Printer’s Connections

printer connections

Many printers of the modern-day are wireless. However, some users still have a printer that uses a USB or parallel cable to connect to the computer. If you are having issues printing through a USB connection and it is not printing, check to confirm the USB cable is properly connected by re-seating the cable or swapping it with a new one. If the printer is connected wirelessly, make sure your computer and printer are connected to the same Wi-Fi network. Check to see if your printer’s Wi-Fi is turned on and connected to the network. Additionally, ensure the printer’s Bluetooth is connected to your computer.

Check your Printer’s Paper and Ink

printer ink and paper

If your printer is not printing, one of the most common causes is because of an empty toner or ink cartridge. To solve this issue, check the printer’s ink or toner levels. Many printers have a “low ink” warning, which can help identify when your cartridges are in need of replacement. If you have the equipment on hand, take out the ink and toner cartridges and inspect them visually to determine if they need replacement. Remember to also check if there is any jammed paper in the feeds. Sometimes the printer may not print if there is no paper loaded, or if there is a paper jam. A good way to fix paper jams is to remove the paper tray and take out any jammed paper.

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Check your Printer’s Drivers

printer drivers

Drivers are software applications that help your printer communicate correctly with your computer. Occasional updates can sometimes become incompatible with drivers hence it is wise to periodically check if the driver is up to date. To check the driver’s status, visit the website of your printer’s manufacturer and download the latest driver applicable to your specific printer model. Ensure that you only download the driver from the manufacturer’s website as third-party websites may contain malware or spyware. To install the driver, follow the instructions provided by the manufacturer or run the installation file after downloading it.

Restart your Printer

restarting a printer

It may sound cliché, but one of the most basic troubleshooting steps one can take is to restart the printer. Power off the printer, unplug the power cord from the printer and the wall socket, and leave it for around 10 seconds. Plug the printer back in, switch it on, and wait for it to finish its setup process before trying to print again.

It is common for printers not to function correctly or fail to link with the computer. Fortunately, many of these common problems can be addressed with a few basic troubleshooting techniques. So before you call in a specialist for assistance, try these steps to solve the issue. By following these basic steps for fixing your printer issues, you will save a lot of time and money.

Issues with printer connectivity and communication

printer communication

Printing jobs today are a child’s play with advancing technology, but still, we face issues where the printing does not happen. There’s nothing more troubling than a printer that refuses to print due to connectivity and communication issues. These are the two vital components as they play a significant role in the functioning of the printer. When a printer is not printing, one of the first and vital checks is to examine the connectivity and communication issues, or there could be other problems with the printer itself. In this article, we will discuss issues related to connectivity and communication and ways to resolve them to make our printers function to their maximum potential.

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One of the biggest reasons for connectivity issues is that the printer is not connected to the right network. There might be several networks present, and the printer could be connected to a different one. To solve this problem, check the device whether it’s connected to the right Wi-Fi or wired network. If not, then switch to the correct network and wait for a while for the printer to reconnect. Another thing to keep in mind is that the printer and the device should be connected to the same network. This can also happen when users change their Wi-Fi router’s details, and they forget to associate the printer with the new Wi-Fi network.

One of the most common issues with printers is that the printer is offline. The device is unable to communicate or connect with the printer, resulting in the printer appearing offline. To resolve this problem, we should check the printer’s power and Wi-Fi connection. Pause the active job and select the “see what’s printing” option. Here, click on the printer option, and the use printer offline option will be unchecked. If it’s already unchecked, then try restarting the printer to see if it gets back online again.

Now let’s talk about the communication issues with the printer. The communication channel between the printer and device is important as if it’s unexpected, the device will be unable to communicate with the printer. Cables could also play a significant role here. An incompatible cable could lead to the device being unable to communicate with the printer. Users should ensure that they have the right cable and that it’s connected correctly.

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The printer driver is another important component to consider as it acts as a bridge between the device and the printer. If it’s not installed correctly or has become outdated, then the device will be unable to communicate with the printer. In such cases, head over to the manufacturer’s website and download the updated drivers to ensure that the printer can communicate with your device. In some cases, after the installation is complete, the system may ask for a restart to make sure everything is in place.

In conclusion, keep in mind that the printer’s connectivity and communication issues are critical components that help the printer function correctly. These issues should be addressed and tend to involve simple fixes, and sometimes all it takes is a little patience and restarting the device. Follow these simple steps to ensure your printer is up and running and printing jobs without any difficulty.