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Mastering Shortcut Keys in English: Tips and Tricks

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Definition and Benefits of Shortcuts

Definition and Benefits of Shortcuts

Shortcuts are an efficient way to perform tasks in a computer system by using key combinations on the keyboard instead of going through a series of options in the user interface. To put it simply, shortcuts are a way of executing commands by pressing keys on the keyboard.

For instance, if you want to copy a text, you could go to the “Edit” menu of a document application, click on “Copy” and then move the mouse to select the destination for this text, or you could simply press “Ctrl+C” to copy and “Ctrl+V” to paste it elsewhere without ever leaving the keyboard. Shortcuts can be applied to any task in a software or operating system such as opening files, saving documents, printing, changing font size, and so on.

The most valuable aspect of using shortcuts is that it saves an immense amount of time and boosts productivity of a user. Imagine how much time could be spent navigating through drop-down menus, exploring dialog boxes, and searching for the right buttons and options in a day-to-day work routine. Shortcuts can increase the speed of task completion by up to 4 times compared to using a mouse alone.

In the long run, consistent use of shortcuts will reduce the risk of physical strain such as repetitive stress injuries that can be caused by excessive use of a mouse while lessening the cognitive load on users by freeing up resources to focus on the actual work. The combination of increased efficiency, reduced physical strain, and lower cognitive load leads to less stress, better workflow, and an increase in productivity overall.

In addition, shortcuts are a great way to impress your coworkers, clients, or simply look more professional and confident. Efficiency and confidence can go hand in hand and that is why shortcuts are becoming more and more popular among high-performing individuals working in different sectors of the industry.

Note that using shortcuts correctly requires some practice and memorization, but once users get used to it, the benefits will outweigh the initial effort put into learning them. The best way to learn shortcuts is to use them actively in a workflow and repeat them consistently until it becomes muscle memory. Many applications offer a list of shortcuts in the help menu or on dedicated webpages. You can also download and print sheets with the most popular shortcuts for a specific application to have a constant reference to them.

Shortcuts may seem like a small detail but they make an enormous difference in terms of efficiency and workflow optimization. They are easy to learn, save time and reduce stress and repetitive strain injuries, make users look more professional and confident, and once you get the hang of them, they make life much easier!

General Shortcuts for Windows Operating System

Windows Operating System Shortcut Keys

Keyboard shortcuts are a quick and easy way to navigate and control your computer without having to use your mouse. These general Windows shortcuts can help you increase your productivity and efficiency while using your Windows Operating System.

1. Windows key + D

The Windows key + D keyboard shortcut instantly minimizes all open windows and shows the desktop. To restore the minimized windows, press Windows key + D again.

2. Alt + F4

The Alt + F4 shortcut can be used to close the current window or shut down the computer. When you use this shortcut, a pop-up will appear asking if you want to shut down the computer, switch users, sign out or sleep. Simply click on the option you want or press Enter.

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3. Windows key + L

The Windows key + L shortcut is used to lock your computer’s screen. If you are leaving your computer for a while, it’s always a good idea to lock the screen to protect your data and files from being accessed by others.

4. Windows key + E

This shortcut is used to open File Explorer quickly. File Explorer is the tool that shows your files and drives on Windows, and it can be used to organize, browse and manage them.

5. Ctrl + Shift + Esc

The Ctrl + Shift + Esc keyboard shortcut opens the Task Manager. The Task Manager shows the status of programs and processes currently running on your computer. It can be used to end tasks or processes that are hogging resources, and to monitor your system’s performance.

6. Windows key + R

Pressing the Windows key + R opens the Run dialog box. The Run dialog box is a quick way to launch programs, open files or folders, or execute commands using the Windows Command Prompt. Simply type the name of the program or file you want to open, or a command, and then press Enter.

7. Windows key + Tab

The Windows key + Tab shortcut opens the Task View. The Task View is a virtual desktop manager that allows you to switch between open windows and desktops. It’s a great way to keep your workspace organized and improve your productivity.

8. Windows key + I

This shortcut opens the Settings menu. The Settings menu is the central hub for customizing and configuring your Windows system. You can use it to change your desktop background, adjust your audio and video settings, configure your network and internet settings, and much more.

9. Ctrl + Alt + Del

The Ctrl + Alt + Del keyboard combination opens a security screen that allows you to lock your computer, switch users or log out, change your password, start Task Manager, or shut down the computer. This shortcut is especially useful for troubleshooting problems or exiting unresponsive programs.

10. Windows key + Print Screen

Pressing the Windows key + Print Screen captures a screenshot of your current screen and saves it in the Pictures folder. This is a great way to capture important information or share it with others.

By using these general shortcuts for Windows Operating System, you can save time and increase your productivity. Knowing these shortcuts can be especially useful in improving your daily computer tasks and making them easier.

General Shortcuts for Mac Operating System

Mac OS shortcut

Working with shortcuts is a great way to increase your productivity while using a Mac Operating System. Knowing how to use different shortcut combinations can make your life a lot easier and help reduce repetitive tasks. Here are some of the general shortcuts that you can use on your Mac.

1. Copy, Cut, and Paste

copy, cut, paste shortcut keys Mac OS

One of the most useful shortcuts that you can learn is the copy, cut, and paste shortcuts. These shortcuts can save you a lot of time when working with different documents and files.

  • To copy an item, use the command (⌘) + C shortcut
  • To cut an item, use the command (⌘) + X shortcut
  • To paste an item, use the command (⌘) + V shortcut

Once you have an item copied or cut, you can paste it into any open document or field by using the paste shortcut. This shortcut will help you conserve a lot of time and energy.

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2. Opening Applications and Documents

open file shortcut Mac OS

One of the best ways to save time while working with a Mac Operating System is by using keyboard shortcuts to open applications and documents. Once you learn these shortcuts, you can easily open any application or document without having to go through different menus to find it.

  • To open a new Finder window, you can use the command (⌘) + N shortcut
  • To open a new tab in the current Finder window, use the command (⌘) + T shortcut
  • To open a file, you can use the command (⌘) + O shortcut
  • If you want to save a document quickly, you can use the command (⌘) + S shortcut

These shortcuts will make it much easier to work with different documents and files. You’ll be amazed at how much time you save using these shortcuts in your day-to-day work.

3. Taking Screenshots

Mac OS screenshot shortcut

Taking screenshots is an essential task for any Mac user. Suppose you want to capture a specific part of your screen or want to take a screenshot of an entire webpage. In that case, you can use different shortcut combinations to make your life easier.

  • To take a screenshot of the entire screen, use the command (⌘) + shift + 3 shortcut
  • To take a screenshot of a specific area of your screen, use the command (⌘) + shift + 4 shortcut. You can then select the specific part of your screen to capture.
  • If you want to capture a specific window or menu, use the command (⌘) + shift + 4 + spacebar shortcut

Taking screenshots is a great way to capture information or document different errors that may occur while you’re using your Mac computer. So, knowing these shortcuts can help you work more efficiently.


Mac OS shortcut

Working with Mac Operating Systems can be much easier if you get to know different shortcut combinations. These shortcuts will help you save time and energy while working with different applications and documents on your Mac computer. So, start using these shortcuts today and become more productive in your daily work and routine.

Creating Custom Shortcuts for Your Programs

Creating Custom Shortcuts for Your Programs

If you want to be more productive on your computer, it is important to know how to create custom shortcuts for your programs. Creating custom shortcuts can save you time and make your work easier. In this article, we will guide you on how to create custom shortcuts for your programs.

Step 1: Firstly, make sure that the program you want to create a custom shortcut for is pinned to your taskbar. To pin the program to your taskbar, right-click on the program icon on your desktop and select the option “Pin to Taskbar”.

Pin to taskbar

Step 2: Once the program is pinned to your taskbar, right-click on the icon and hover over the program name. From the options that appear, select the option “Properties”.

Properties taskbar

Step 3: In the Properties window that opens, click inside the field next to “Shortcut key”. This is where you will type the shortcut you want to create for the program.

Properties shortcut taskbar

Step 4: Type the shortcut key combination you want to assign to the program. You can use any combination of the Ctrl, Alt, and Shift keys with a letter or number to create the shortcut. For example, you can use Ctrl + Alt + A or Shift + F12.

Step 5: Once you have entered the shortcut key, click on the “Apply” button and then on the “OK” button to save the changes.

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Step 6: Now, whenever you want to open the program, you can use the custom shortcut you created instead of clicking on the icon on the taskbar. Simply press the shortcut key combination you assigned, and the program will open instantly!

Congratulations! You have successfully created a custom shortcut for your program. You can create custom shortcuts for as many programs as you want by following the same steps. Custom shortcuts are simple yet powerful tools that can save you time and make your work easier. So, go ahead and try creating custom shortcuts for your frequently used programs today!

Tips and Tricks for Choosing the Right Shortcuts for You

Tips and Tricks for Choosing the Right Shortcuts for You

Working with shortcuts can save time and make your life easier by reducing the amount of effort needed to perform certain computer tasks. However, it can be challenging to determine which shortcuts to use to boost your productivity. In this article, we’ll explore how to choose the right keyboard shortcuts for you.

Here are some tips and tricks:

1. Identify the Tasks You Perform Regularly

Start by identifying the most common tasks you perform on your computer. Are there any repetitive actions that take up a lot of your time? Is there anything you do multiple times in a day? Once you have identified these tasks, search for shortcuts that can help you perform them faster and more easily.

2. Take Advantage of Built-in Shortcuts

Built-in shortcuts are already available on your computer regardless of the operating system you are using. You don’t need to install or add anything extra to use them. Therefore, make a habit of searching for built-in shortcuts for your operating system and application programs you commonly use. Some examples of commonly used shortcut keys include:

  • Ctrl +C- Copy
  • Ctrl+V- Paste
  • Ctrl+Z- Undo
  • Ctrl+P- Print

3. Create Personalized Shortcuts

You can consider creating personalized shortcuts to fit your needs and the way you use your computer. Use a combination of keys that is easy to remember and doesn’t conflict with other shortcuts. Shortcuts can be created using built-in tools in the operating system or third-party tools that allow you to customize and add shortcuts.

4. Trial and Error

Try using the different shortcuts that you identify and assess how frequently you use them. Do these shortcuts save time and boost your productivity, or do they hinder it in any way? If a particular shortcut doesn’t work for you, you can always change it or look for another one that suits your preferences.

5. Learn from Others

Tips and Tricks for Choosing the Right Shortcuts for You

Networking and collaboration with others on advanced forums discussing shortcuts will significantly enhance your experience in shortcut usage. Collaborating with others will give you more ideas and better ways of approaching particular tasks that you may not have known before. Engage with experienced people in online forums and watch online tutorials for advanced key combinations that may enhance your interaction with different programs.

With a little effort, you can easily choose the right shortcuts for you and increase productivity in the tasks you do on your computer. Take some time to identify the most frequently performed tasks, try using different shortcuts, and reach out to others for advice. You will ultimately come across the right shortcuts that will help you work faster and efficiently.