Home » Uncategorized » Ultimate Guide: How to Reduce System Data on Mac

Ultimate Guide: How to Reduce System Data on Mac

No comments

Understanding Mac’s Storage Management

Mac's Storage Management

System data can pile up, at times, leading to a slow Mac and messed-up storage. Understanding Mac’s storage management helps you to maximize the use of your disk space and also keeps your Mac running at optimal speed. The storage overview on a Mac shows the storage status of the device, and it defines the space currently reserved for storing various types of files. We will discuss various ways to help reduce system data on Mac to avoid constricted storage and negative impact on your computer’s speed.

Here are ways that you can implement to reduce system data on Mac:

1. Use Disk Utility to find and remove unwanted files

Disk Utility helps you manage your Mac’s internal hard drive, including repairing disks, formatting, partitioning, and creating disk images; but it can also be used to find unwanted files. You can access Disk Utility from the Applications/Utilities folder or by searching for it on your Mac. Once you open Disk Utility, you will select the drive you want to search or clean up. The “First Aid” button can be used to scan the entire hard disk for errors. In addition, you can use Disk Utility’s “Erase Free Space” function to erase free space on your Mac’s hard drive, which helps eliminate any unneeded system data.

Alternatively, you can use a third-party app such as CleanMyMac X that provides system-wide cleanup and optimization. CleanMyMac X can remove unwanted system data such as caches, logs, and old device backups, which also helps free up space on your computer.

It is essential to have a backup of your data before attempting any data management operation because system interruptions can lead to loss of crucial data. Take time to backup and synchronize your files to avoid data loss.

2. Uninstall Unnecessary Applications and Delete Unneeded Files

Removing apps that you no longer use is an excellent way to clean up space on your Mac. Depending on the size of the app, you can free up significant disk space by uninstalling it. It’s also good practice to find duplicate files and those you no longer need and get rid of them. You can preview files you’re about to remove before you delete them. Be cautious about certain files not meant for the user, such as system installation files. You should have sufficient knowledge regarding the data you’re looking to delete to avoid adverse effects on your device.

3. Manage Your Downloads Folder

The downloads folder can be a significant source of clutter on any computer. Many users tend to download files and forget to remove them after use. Take time to clean up the downloads folder and sort the files based on size, and delete those that you no longer use. Additionally, you can move important files into specific folders so that they don’t clutter the main downloads folder, making it easier to find important files.

4. Get Rid of Unused Language Files

Unless you need many language options, extra language files can quickly pile up and waste your system storage. These files occupy space on your hard disk, and it’s advisable to remove them if you do not need them. You can check-on monolingual program and uninstall languages that you do not use. However, be cautious about removing language files, especially those needed by the system because the absence of essential language files may affect system functionality.

5. Store Large Files Offsite

If you have large files that you rarely use such as old multimedia files, consider storing them on an external hard drive. This approach will free up significant space on your disk for the files that you use frequently. Alternatively, cloud storage such as iCloud or Dropbox can also be used to store files that you do not use regularly.

Every Mac user needs to understand and maintain proper storage management to keep their computer running smoothly. It is essential to have a regular cleaning schedule to free up space and optimize speed. Use the tips outlined above to help reduce system data on your Mac and keep your device running optimally.

Clearing Unnecessary Files from your Mac

mac cleaning

Whether you use your Mac for work, entertainment, or both, it’s essential to have enough storage space on your device. By keeping your Mac free of unnecessary files, you can improve its performance and extend its lifespan. If you’re running out of storage space, here are some tips on how to free up space on your Mac.

RELATED:  How to Create a Document on a Mac: A Step-by-Step Guide

1. Clear Out System Junk Files

Junk files are things like temporary files, application logs, caches, and language files that your Mac stores when you run various applications. These files can take up a lot of space over time and affect your system’s performance. To get rid of them, you can use various tools like CleanMyMac or OnyX, which help you delete files easily.

2. Uninstall Unwanted Applications

deleting applications on mac

Unwanted applications and their associated files can eat up your valuable storage space and slow down your Mac. To remove these applications, you can either go to the Applications folder and move the app to the Trash, or use a third-party uninstaller app like AppCleaner to remove both the app and its associated files. Additionally, if you have applications that you never use, consider uninstalling them to free up additional space on your Mac.

3. Clean Up Your Downloads Folder

Most of the files that you download through your browser end up in the Downloads folder. This folder can easily get cluttered with files that you may not even need anymore. To free up space, open the Downloads folder, and delete any old or unwanted files. You can also use Automator to create a folder action that automatically moves files to a specific location or deletes files that have been in the folder for more than a certain number of days.

4. Clean Up Your Photo Library

If you have photos and videos that you no longer need, they could be taking up a significant amount of space. Go through your photo library and delete duplicates, blurry shots, or photos that you don’t need. You can also move your photos to an external hard drive or a cloud storage service like iCloud or Google Drive to save space on your Mac. Additionally, you can use the Photos app to optimize your storage, which stores lower-resolution versions of your originals on your Mac, freeing up space without compromising image quality.

5. Empty Your Trash Regularly

Whenever you delete a file, it goes into the Trash bin. While it doesn’t take up space on your Mac, it still takes up space on the hard drive. To get rid of all the files in the Trash bin, simply right-click the Trash bin icon and select “Empty Trash.” This permanently deletes all the files in the Trash bin, freeing up space on your hard drive.

By following these tips, you can reduce the amount of unnecessary data on your Mac, free up storage space, and keep your device running smoothly.

Deleting Duplicate File and Application

deleting duplicate files on mac

Having duplicate files and applications on your Mac can take up valuable space, and it can cause your computer to slow down. Therefore, it is essential to periodically delete these files and applications to keep your Mac running smoothly. Unfortunately, manually finding duplicate files and applications can be time-consuming and confusing. This article will show you how to find and delete duplicate files and applications on your Mac.

Finding Duplicate Files

The first step to deleting duplicate files on your Mac is to find them. There are several ways to do so:

  • Find duplicates with Finder. You can use Finder’s search function to find duplicates. Click on the Apple icon in the upper left corner of your screen, select “About This Mac,” and then click “Storage.” This will show you how much space is being used on each drive. Click on the drive you want to search for duplicates, click on the “Manage” button, and then click on the “Review Files” button. This will bring up a window with a list of files and folders. Make sure the “File Browser” tab is selected and click on the “File Name” column to sort the files by name. This will group all of the duplicates together.
  • Use a third-party app. There are several third-party apps available that can help you find and delete duplicate files more easily. Some popular options include Gemini 2, Duplicate File Finder, and TidyUp 5.
  • Manually search for duplicates. If you prefer not to use an app or Finder, you can manually search for duplicates. Start by going through your folders and looking for files with the same name. You can also search for duplicate photos by using the Photos app. Open the app, select the “Photos” option in the sidebar, and click on “File” > “Show Duplicates.”
RELATED:  How to Remove Widgets from Taskbar in Windows 10

Deleting Duplicate Files

Once you have found your duplicate files, it’s time to delete them. Here are some tips to ensure you delete the right files:

  • Verify the duplicates. Before deleting any files, make sure they are actually duplicates. Check the file extension, size, and location to ensure that they are identical.
  • Back up your files. Backing up your Mac is always a good idea before deleting anything. You can use Time Machine or a cloud storage service like iCloud or Google Drive.
  • Delete the right files. Be careful not to delete any important files or applications. If you are unsure, it’s best to leave the file alone.

To delete duplicate files:

  1. Select all of the duplicate files you want to delete by holding down the “Command” key and clicking on the files.
  2. Right-click on the selected files and click on “Move to Trash.” Alternatively, you can drag the files to the Trash icon in your Dock.
  3. Empty your trash by right-clicking on the Trash icon and selecting “Empty Trash.”

Finding Duplicate Applications

mac finder

Finding duplicate applications is similar to finding duplicate files. Here’s how:

  • Search with Finder. In Finder, go to the “Applications” folder and look for apps with the same name.
  • Use CleanMyMac. CleanMyMac is a third-party app that can help you find and delete duplicate apps more easily. It’s available for free on their website.

Deleting Duplicate Applications

Deleting duplicate applications is similar to deleting duplicate files:

  1. Select the duplicate application you want to delete by clicking on it once.
  2. Drag the application to the Trash icon in your Dock.
  3. Empty your trash by right-clicking on the Trash icon and selecting “Empty Trash.”

By regularly deleting duplicate files and applications, you can free up valuable space on your Mac and keep it running smoothly. Remember to always double-check before deleting any files and back up your important data.

Relocating Media Files to External Storage

Relocating Media Files to External Storage

If you’re someone who tends to store a lot of media files such as images or videos on your Mac, then relocating them to an external storage device can help free up a significant amount of system data. This is because these media files often take up a lot of space and can quickly accumulate, causing your Mac’s storage to fill up quickly. In this section, we’ll go over some tips on how to relocate your media files to an external storage device.

1. Choose the Right External Storage Device

Before relocating your media files, it’s essential to choose the right external storage device that suits your needs. There are many different types of external storage devices available, including external hard drives, solid-state drives, and USB flash drives. It’s important to choose one with enough capacity to store your media files and has fast read and write speeds. You should also choose a reputable brand and ensure that the device is compatible with your Mac.

2. Transfer Your Media Files to the External Storage Device

The next step is to transfer your media files from your Mac to the external storage device. This can be done by dragging and dropping the files from their current location to the external device folder in the Finder. Another way to transfer large amounts of data quickly is to use a transfer tool like DaisyDisk or CleanMyMac X.

3. Delete the Original Files from Your Mac

Once you’ve transferred your media files to the external storage device, it’s time to delete the original files from your Mac. This step is crucial to free up space on your Mac’s internal storage. You can delete the files by moving them to the Trash and then emptying the Trash. Alternatively, you can use a disk cleaning tool like CleanMyMac X to remove the files permanently and free up more space.

4. Organize Your Media Files on the External Storage Device

After transferring your media files to the external storage device, it’s important to organize them for easy access. This step is often overlooked but can save you time and hassle when searching for files. One way to organize your media files is to create folders based on their type or date. For example, you can create a folder for all your photos from a particular year or event. You can also use apps like Picasa or iPhoto to organize your media files automatically.

RELATED:  How to Unblock Websites Blocked by Administrator on Chrome

Another helpful tip is to label your external storage device with clear and descriptive names. This way, you can easily identify which device you need to connect to access a specific file or folder. You can do this by right-clicking the device’s icon in Finder and selecting “Rename.”


Relocating media files to external storage is an effective way to free up system data on your Mac. By choosing the right external storage device, transferring your media files, deleting the original files, and organizing your files on the external device, you can significantly reduce the space taken up by your media files. This, in turn, can lead to better performance and increased storage capacity on your Mac.

Remember to back up your external storage device regularly, so you don’t lose any precious media files. By following these tips, you can enjoy a more organized and clutter-free Mac experience.

Using Cloud Services for Data Storage

Using Cloud Services for Data Storage

If you’re a Mac user, you’ll know that storage can be a major issue. Fortunately, you don’t have to keep everything on your hard drive. Cloud services offer a secure and convenient way to store your data without taking up disk space on your computer. Here are five ways to use cloud services to reduce system data on your Mac:

1. Use iCloud


iCloud is a cloud storage service provided by Apple, and it’s built into every Mac. It’s an excellent way to store your data and access it from anywhere. You can store your documents, photos, and music on iCloud and access them from any device connected to your account. This means you can free up storage space on your Mac and still have access to all of your files. To use iCloud, go to System Preferences and click on iCloud. From there, you can choose which apps and data you want to sync with iCloud.

2. Use Dropbox


Dropbox is a popular cloud service that allows you to store your files online. You can access your files from any device connected to your Dropbox account. Dropbox also offers automatic syncing, which means that any changes you make to a file on one device will be reflected on all your other devices. You can use Dropbox to store documents, photos, and videos. To use Dropbox, download the app on your Mac and create an account. You can then start uploading files to your Dropbox account.

3. Use Google Drive

Google Drive

Google Drive is another popular cloud service that offers free storage space. You can use Google Drive to store and access your documents, photos, and videos. You can also collaborate on documents with others in real-time. Google Drive integrates seamlessly with other Google apps, such as Google Docs and Google Sheets. To use Google Drive, sign in with your Google account and start uploading files.

4. Use OneDrive


OneDrive is a cloud service provided by Microsoft. It offers free storage space and allows you to store and access your files from anywhere. You can use OneDrive to store documents, photos, and videos. OneDrive also integrates with other Microsoft apps, such as Office. You can also share files with others and collaborate on documents in real-time. To use OneDrive, download the app on your Mac and sign in with your Microsoft account.

5. Use Amazon Cloud Drive

Amazon Cloud Drive

Amazon Cloud Drive is a cloud storage service provided by Amazon. It offers free storage space for photos and videos, and you can use it to store other types of files as well. Amazon Cloud Drive also offers automatic backup for your photos and videos. This means that any pictures you take with your phone will be automatically backed up to Amazon Cloud Drive. To use Amazon Cloud Drive on your Mac, download the app and sign in with your Amazon account.

Using cloud services for data storage is an excellent way to reduce system data on your Mac. Not only does it free up storage space, but it also allows you to access your files from anywhere. Whether you choose iCloud, Dropbox, Google Drive, OneDrive, or Amazon Cloud Drive, you can be sure that your data is safe and secure in the cloud.