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Virtual Printing: How to Print Without a Physical Printer

Introduction to Virtual Printing

Introduction to virtual printing

If you’re wondering what virtual printing is and how it can benefit you or your organization, you’ve come to the right place. Virtual printing is a process that allows you to print documents or files from an electronic or digital device, such as a computer, to a virtual printer that doesn’t physically exist. The virtual printer acts as a conduit for your document, allowing you to print it in another location. This is particularly useful for individuals and organizations that work remotely, or those that have multiple offices and need to transfer documents frequently.

Virtual printing is done through a software program that installs a virtual printer driver on your computer. The virtual printer driver works as an interface between your computer and the actual printer that produces the output. The driver receives the document from your computer, converts it into a printable format, and sends it to the printer.

If you want to perform Virtual Printing, you need to have a virtual printer installed on your computer. Some popular virtual printers include 7-PDF Printer, Bullzip PDF Printer, and doPDF. These virtual printers can process various document formats, such as Microsoft Word, Excel, PowerPoint, PDF, and others, and create print-ready outputs. Virtual printers also enable you to create PDF files – a popular document format that can be easily shared and viewed on different devices.

Virtual Printing saves time and money by eliminating the need to purchase, maintain, or allocate physical printers. Since the documents are virtual, there is no need to worry about ink, paper, and other physical printing supplies. Virtual Printing is also convenient because it allows you to print from anywhere, provided your virtual printer driver is installed and connected to an actual printer. You don’t have to be in the same room or location as the printer to send a virtual document.

Virtual Printing is also secure because it allows you to control who can see or access your documents. Virtual printers usually come with security features, such as password protection, encryption, and access controls, that protect your sensitive or confidential documents. This means that you can send a document to the virtual printer, and only authorized persons can retrieve and print it. This is particularly useful for organizations that deal with sensitive information, such as legal, financial, or healthcare documents.

Finally, Virtual Printing is eco-friendly because it reduces paper waste and promotes a paperless environment. By printing only what is necessary, Virtual Printing reduces the carbon footprint of offices and organizations, and contributes to a cleaner environment.

How to do Virtual Printing?

Benefits of Virtual Printing

Benefits of Virtual Printing

Virtual Printing is one of the latest and most innovative programs used in today’s technology. It is a software that makes it possible for a user to print out documents without using a printer. Instead, it uses an online printer, which means that you do not need to have a physical printing device. It has rapidly become popular among professionals, students, and employees due to its convenience and user-friendly interface.

Here are some of the benefits of virtual printing.


Virtual printing takes convenience to a whole new level. The online printer can be accessed from anywhere, no matter where you are. You do not need to be physically present in the office or classroom to print your documents. You can print them from any device, whether it is a smartphone, laptop, or tablet. All you need is an internet connection, and you are good to go. Whether it’s last-minute paperwork, urgent reports or essential documents, virtual printing offers great convenience.


Printing from a physical printer may require you to download and install printing drivers on your device. This is not always possible, especially if you are using a public computer. With virtual printing, it is possible to access the virtual printer almost instantly via a web browser. Online printing is available to everyone, regardless of their location or device.

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Traditional printers are pricey, and the cost of maintaining them can be significant. In contrast, virtual printing is cost-effective because you do not need to invest in a physical printer. You also save money on ink and toner. Using virtual printing, you only pay for what you print at a much lower price than a physical printer. This makes virtual printing an excellent solution for small businesses, startups, and students on a tight budget.


Using virtual printing is an environmentally friendly option. It reduces the need to have multiple printers installed in different offices or schools, which consume electricity and paper. With virtual printing, you do not need to print out any document physically, so there is less paper involved, and hence, fewer trees are cut. This helps you to make an eco-friendly choice while still being able to enjoy all the benefits of printing documents.


Virtual printing is a fast and efficient way to print documents. It eliminates the need to go to the printer, wait in a queue, and then wait while the document is printing. Online printing is quick and easy – you can print your document without leaving your desk. This means you can use your time more effectively, whether it is for completing assignments, attending meetings, or taking personal time.

In conclusion, virtual printing offers numerous benefits, such as convenience, accessibility, cost-effectiveness, eco-friendliness, and time-saving. It is an innovation that continues to grow and gain popularity among people from all walks of life. So, if you want to experience all these benefits of virtual printing, try it now!

How to set up virtual printing

virtual printing setup

If you want to set up virtual printing, you need to follow a few simple steps. Here is how to do it:

1. Choose the right virtual printer software

virtual printer software

The first step is to choose the right virtual printer software. There are various options available in the market like Adobe PDF, PDFCreator, CutePDF, etc. Choose the one that is best suited for your requirements. You can download and install the software from the official website of the provider.

2. Install the virtual printer software

install virtual printer software

After you download the virtual printer software, install it on your system. During the installation process, follow the prompts, and ensure that you select the correct options to enable virtual printing. The installation process may vary for different software, so follow the instructions specific to the virtual printer software that you have chosen.

3. Set the virtual printer as the default printer

virtual printer default

Once the virtual printer software is installed, set it as the default printer on your system. This will ensure that all the documents that you want to print virtually are directed to this printer by default.

This step is important, as you don’t want to send your documents to the physical printer accidentally. For instance, if you want to print a document as PDF, and you forget to change the printer settings from the physical printer to the virtual one, you end up wasting paper and ink. So, setting the virtual printer software as the default printer will help you to avoid such wastage.

To set the virtual printer as the default printer, follow these steps:

  1. Go to the ‘Control Panel’ on your system
  2. Click on ‘Devices and Printers’
  3. Locate the virtual printer software that you installed in the previous step
  4. Right-click on the virtual printer and select ‘Set as default printer’
  5. You will see a green checkmark next to the virtual printer software, indicating that it is now the default printer

4. Test the virtual printer

test virtual printer

After you have set up the virtual printer, test it to ensure that it is working correctly. You can do this by printing a test page. To do so, follow these steps:

  1. Open the document that you want to print virtually
  2. Click on ‘File’
  3. Select ‘Print’
  4. In the ‘Printer’ section, choose the virtual printer software that you installed earlier
  5. Click on ‘Print’
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If the virtual printer is working correctly, you should see a pop-up window with the options to save the document as PDF or another virtual format that you chose. If you encounter any issues, refer to the documentation provided with the virtual printer software, or consult the manufacturer’s website.

That’s it! You are all set up for virtual printing. Now, you can save paper, ink, and time by printing virtually, and you can also share your documents easily with others via email or other digital means. Virtual printing is an excellent tool that saves not only the environment but also your money. So, start using virtual printing today and enjoy its benefits!

How to do Virtual Printing?

Tips for optimizing virtual printing

Tips for optimizing virtual printing

Virtual printing is a convenient process that allows you to print documents virtually, without the need for a physical printer. However, the process can sometimes be tricky and frustrating, with issues ranging from slow printing speeds, distorted prints, to incorrect color representation. In this article, we are going to explore the tips to optimizing virtual printing to ensure you can get the best results and print virtually without any issues.

Here are the tips for optimizing virtual printing:

1. Install the necessary software

Before you start virtual printing, it’s essential to have the right software installed on your computer. The most popular virtual printer software includes Adobe PDF, Microsoft’s XPS Document Writer, and on a Mac computer, the PDF button located in the print dialog box. Additionally, some software or service providers offer advanced virtual printing software with more features. Whichever one you choose, ensure it’s installed and up-to-date.

2. Set Printing Preferences

Once the virtual printing software is installed, you need to ensure the printing preferences are set correctly. These settings include the print quality, orientation, and the page layout. Setting the printing preferences will ensure you get the desired output and can save you time and money in the long run. You can access the printing preferences usually by clicking the printer icon and selecting “Printing Preferences” or “Properties.”

3. Preview the print before printing

Virtual printing is a process where you can’t physically see the output. To avoid printing unwanted documents, it’s advisable to preview the print before printing. This way, you can verify that the document has no errors, the layout is correct, and the fonts are easy to read. In addition, ensure the print is in the right size, as sometimes the software may automatically scale up or down the document.

4. Optimize for color accuracy

Optimizing virtual printer for color accuracy

One of the most critical parts of virtual printing is color accuracy. When printing virtually, sometimes the colors may not come out as expected, and therefore it’s crucial to optimize the virtual printer for color accuracy. To do this, you need to calibrate your display, adjust the light and ink settings and use a color rendering intent that suits the document. These settings can be found in the printer driver settings or even the printing preferences.

To calibrate your display, you can use tools like the SpyderX, ColorMunki, or DisplayCal. These tools help to adjust the display’s color, brightness, and contrast, which helps the printer software to achieve the right colors. After calibrating, adjust the printer driver settings by selecting the right profile, and adjust the ink and light settings for optimal results. Finally, select the right color rendering intent, which can either be Perceptual or Relative.

Perceptual rendering intent is ideal when there is a large mixing of colors in the document. It’s a process where colors get compressed and pushed to end up on a smaller color gamut. On the other hand, if the document has saturated colors and sharp edges, select the Relative rendering intent as it’s ideal for maintaining sharp edges and saturated colors.

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5. Adjust the Print Resolution

The print resolution, also known as DPI (Dots Per Inch), determines the output’s quality. Adjusting the resolution can improve print quality, but it may also impact the print speed and file size. To optimize for virtual printing, keep the resolution no lower than 150 DPI, which will ensure a clear and crisp print. Alternatively, you may select a higher resolution for sharp and detailed prints, but this can drastically increase the file size and slow down the printing process.


Virtual printing is an excellent process for printing documents virtually and saving time and resources. However, optimizing the virtual printing process requires a few tips and tricks, including installing the right software, setting the printing preferences, previewing the print, optimizing for color accuracy and adjusting the print resolution. By following these tips, you can get high-quality prints, and avoid the common issues that come with virtual printing.

Popular virtual printing software options

Virtual printing software options

With the rise of remote work and virtual collaboration, virtual printing has become an essential tool for many professionals. By allowing you to print documents and files virtually instead of physically, virtual printing can help you save time, reduce costs, and streamline your workflows. In this article, we’ll take a look at some of the most popular virtual printing software options available.

1. Adobe PDF Printer

Adobe PDF Printer

The Adobe PDF Printer is a built-in virtual printer that comes with Adobe Acrobat and Adobe Reader. It allows you to create PDF files from any application that can print by simply selecting the Adobe PDF Printer as your printer. This makes it a great option for users who need to create high-quality PDF files quickly and easily.

2. CutePDF Writer

CutePDF Writer

CutePDF Writer is a free virtual printer that allows you to create PDF files from any application that can print. It installs as a printer driver and appears in your Printers and Faxes list, so you can select it just like a physical printer. CutePDF Writer also allows you to add various security features to your PDF files, such as password protection and encryption.

3. Microsoft Print to PDF

Microsoft Print to PDF

Microsoft Print to PDF is a virtual printer that comes with Windows 10 operating system. It allows you to create PDF files from any application that can print, just like the Adobe PDF Printer and CutePDF Writer. Microsoft Print to PDF is a hassle-free and built-in solution for Windows 10 users who need to create PDF files on a regular basis.

4. Universal Document Converter

Universal Document Converter

Universal Document Converter is a commercial virtual printing software that allows you to convert any printable document into PDF, JPEG, TIFF, or PNG formats. It installs as a virtual printer driver and appears in your Printers and Faxes list, just like CutePDF Writer. But unlike free virtual printers, Universal Document Converter offers a wide range of customization options, such as image compression, color depth, and resolution.

5. PDFCreator


PDFCreator is a free and open-source virtual printer that allows you to create PDF files from any application that can print. It installs as a printer driver and adds a new item to the Windows Start menu, so you can easily access its settings and options. PDFCreator also supports other output formats, such as PNG, JPG, BMP, PCX, and TIF, and allows you to merge multiple documents into a single PDF file.

Whether you’re creating PDF files, converting documents into different formats, or adding security features to your files, virtual printing software can help you do it quickly, easily, and efficiently. By understanding the features and benefits of each of these virtual printing software options, you can choose the one that’s right for your needs and workflows.