The Ultimate Printer and Scanner Guide for Small Businesses

Are you a small business owner looking for the best printer and scanner for your office? It can be overwhelming to choose the perfect device that fits your budget, needs and can handle the demands of your business. However, just like a chef needs the right tools in the kitchen, you need the right printer and scanner to efficiently handle your daily tasks. Don’t worry, we’ve done the research and found the best printer and scanner for small business.

Introducing the Canon imageCLASS MF743Cdw, it’s like the swiss army knife of printers, the jack of all trades. This printer comes with a variety of features that will help improve productivity, such as print speeds of 28 pages per minute, double-sided printing, an automatic document feeder, and mobile connectivity. Its all-in-one functionality means you can print, scan, copy and fax all from one device. With its user-friendly interface, you can easily navigate through its features and get the job done quickly. Plus, with its sleek design, it won’t take up too much space in your office, leaving you with plenty of room for other essential tools.

The Importance of Having a Good Printer and Scanner for Small Business

Printing and scanning are essential tasks in almost every small business out there. Whether it’s printing invoices, contracts, presentations, or scanning important documents, having a reliable printer and scanner can save business owners a lot of time and money. In this article, we’ll discuss the best printers and scanners for small businesses and what features to look for when choosing one that meets your specific needs.

1. Printer and Scanner Features You Need for Your Small Business

Choosing the right printer and scanner for your small business can be challenging. Small businesses have unique needs, so it’s essential to select a printer and scanner that can meet those needs. Here are some of the key features to consider before purchasing a printer and scanner for your small business.

It’s important to note that your small business needs might vary depending on the type of tasks you need to perform. Before purchasing any printer and scanner, ensure that it meets your specific requirements to get the best value for your money.

2. Best Printers for Small Business

With many printers on the market, selecting the best one for your small business can be a daunting task. To help you make an informed decision, we have rounded up the best printers for small businesses based on their features, reliability, and affordability:

1. HP OfficeJet Pro 9015e
   
   • Print Speed: 24 ppm (black and white), 20 ppm (color)
   • Print Quality: 4800 x 1200 dpi
   • Connectivity: Wi-Fi, Ethernet, USB, mobile printing
   • Paper Handling Capacity: 225 sheets
   • ADF: 35 sheets
   • Duplex Printing: Yes

   The HP OfficeJet Pro 9015e is an all-in-one printer ideal for small business owners who need to print, scan, copy, and fax. This printer has a fast print speed, high printing quality, and excellent connectivity options. The HP Smart app also lets you print from anywhere using your smartphone or tablet. With an affordable price tag and high-yield ink cartridges, the HP OfficeJet Pro 9015e is a top choice for small businesses.

2. Brother MFC-L2750DW XL
   
   • Print Speed: 36 ppm
   • Print Quality: 1200 x 1200 dpi
   • Connectivity: Wi-Fi, Ethernet, USB, mobile printing
   • Paper Handling Capacity: 250 sheets
   • ADF: 50 sheets
   • Duplex Printing: Yes

   The Brother MFC-L2750DW XL is a monochrome laser printer that offers fast print speeds, high-quality text output, and a wide range of connectivity options. This printer also includes an automatic document feeder and duplex printing. Additionally, the Brother MFC-L2750DW XL has high-yield toner cartridges that can help lower printing costs, making it an ideal choice for small businesses that print a lot.

3. Epson WorkForce Pro WF-4830
   
   • Print Speed: 25 ppm (black and white), 12 ppm (color)
   • Print Quality: 4800 x 1200 dpi
   • Connectivity: Wi-Fi, Ethernet, USB, mobile printing
   • Paper Handling Capacity: 500 sheets
   • ADF: 50 sheets
   • Duplex Printing: Yes

   The Epson WorkForce Pro WF-4830 is an all-in-one inkjet printer that delivers high-quality prints, fast printing speeds, and robust connectivity options. This printer has a large paper capacity, an automatic document feeder, and duplex printing, making it perfect for small businesses with high printing needs. The Epson WorkForce Pro WF-4830 also comes with PrecisionCore technology that ensures sharper and more vibrant prints making it a great option for printing marketing materials or graphics.

3. Best Scanners for Small Business

Choosing an ideal scanner for your small business is as crucial as finding the right printer. Here are our top picks for the best scanners for small businesses:

1. Epson Workforce ES-500W
   
   • Scan Quality: 600 x 600 dpi
   • Connectivity: Wi-Fi, USB
   • Paper Handling Capacity: 50 sheets
   • ADF: 50 sheets

   The Epson Workforce ES-500W is one of the most reliable and high-performance scanners ideal for small businesses with high scanning needs. This scanner comes with an automatic document feeder, high scanning speed, and a cloud-based scanning feature. Multiple users can also connect to the ES-500W for wireless scanning.

2. Brother ADS-1700W
   
   • Scan Quality: 600 x 600 dpi
   • Connectivity: Wi-Fi, USB
   • Paper Handling Capacity: 20 sheets
   • ADF: 20 sheets

   The Brother ADS-1700W is a powerful, compact scanner designed for small businesses. This scanner is easy to set up and use and is ideal for scanning receipts, invoices, contracts, and other important business documents. With its wireless and USB connectivity options, the Brother ADS-1700W is perfect for use in any small business environment.

3. Fujitsu ScanSnap iX1500
   
   • Scan Quality: 600 x 600 dpi
   • Connectivity: Wi-Fi, USB
   • Paper Handling Capacity: 50 sheets
   • ADF: 50 sheets

   The Fujitsu ScanSnap iX1500 is a versatile and efficient scanner perfect for small businesses. This scanner can scan large volumes of documents with high-quality scans and comes with an automatic document feeder, an intuitive touch screen display, and built-in Wi-Fi connectivity. The Fujitsu ScanSnap iX1500 also offers multiple scan-to options, including cloud services like Dropbox, SharePoint, and Evernote, making it perfect for small businesses operating in various locations.

Conclusion

Having a reliable printer and scanner is crucial for any small business for printing, scanning, copying and faxing important documents, contracts, invoices, and other business-related tasks. By evaluating your small business needs against the key features of printers and scanners, you can make an informed decision and choose the right device that will meet your business’s requirements and budget. The HP OfficeJet Pro 9015e, Brother MFC-L2750DW XL, and Epson WorkForce Pro WF-4830 are excellent printers for your small business. Likewise, the Epson Workforce ES-500W, Brother ADS-1700W, and Fujitsu ScanSnap iX1500 are our top scanner picks for small businesses.

Looking for a printer that can handle cardstock? Check out our guide on the best printers for printing cards.

Top Printers and Scanners for Small Business

When it comes to running a small business, having a reliable printer and scanner is essential. Whether you need to print invoices, scan receipts, or create marketing materials, the right device can streamline your workflow and boost productivity. In this article, we’ll take a look at some of the best options on the market and highlight their key features and benefits.

Printers

When it comes to choosing a printer for your small business, there are a few factors to consider. Here are some of the top options along with their pros and cons:

HP OfficeJet Pro 9015e: With its impressive printing speeds and smart home integration, this printer is a great choice for small businesses that need fast and reliable output. Its automatic two-sided printing feature can also save time and paper. However, some users have noted that it can be slightly noisy and may produce inconsistent color accuracy.

Canon ImageClass MF644Cdw: This printer is a great option for those who prioritize high-quality color printing and a large paper capacity. Its touchscreen interface is also user-friendly and easy to navigate. However, its toner replacements can be quite expensive and its scanning speeds are on the slower side.

Epson EcoTank ET-4760: This printer is a top pick for those who want a low cost-per-page and large ink reservoirs. It also offers wireless printing capabilities for added convenience. However, its printing speeds are slower than some of the other options on the market, and it does not come with an automatic document feeder.

Scanners

When it comes to scanners, there are a few key factors to consider such as resolution, speed, and connectivity options. Here are some of the top options on the market along with their benefits:

Fujitsu ScanSnap iX1500: This scanner is a great option for small businesses that need a fast and reliable scanner with an automatic document feeder. Its user-friendly interface and wireless connectivity options also make it a popular choice. However, it can be quite expensive compared to some of the other options on the market.

Epson DS-530 II: The Epson DS-530 II is a high-resolution scanner that offers duplex scanning and batch scanning capabilities. It is a great choice for businesses that need to scan large volumes of documents on a regular basis. However, some users have noted that the software it comes with can be slow and buggy.

Canon DR-C230: This scanner is compact and easy to use, making it a great choice for businesses that have limited desk space. Its large document feeding capacity can also save time and increase productivity. However, it does not offer the same high resolution scanning capabilities as some of the other options on the market.

Conclusion

When it comes to choosing a printer and scanner for your small business, it’s important to consider your specific needs and priorities. The HP OfficeJet Pro 9015e, Canon ImageClass MF644Cdw, and Epson EcoTank ET-4760 are all great options for printing, while the Fujitsu ScanSnap iX1500, Epson DS-530 II, and Canon DR-C230 are top picks for scanning. No matter which device you choose, investing in a quality printer or scanner can help streamline your workflow and boost productivity.

If small size and affordability are your top priorities, you’ll want to take a look at our list of the best small home printers.

Factors to Consider When Choosing a Printer and Scanner for Your Small Business

Printing and scanning are essential components of most small businesses. Whether you run a small office, restaurant, or retail store, investing in the best printer and scanner will ensure that you can produce high-quality documents without any disruptions. However, with so many printer and scanner models on the market, choosing the right one for your business can be a daunting task. Therefore, you need to consider the following factors before making a purchase:

1. Cost

Cost is an essential factor that you must consider when choosing a printer and scanner for your small business. The price of printers and scanners varies significantly depending on the features, brand, and quality of the device. Therefore, you need to have a budget in mind to guide your decision-making process. However, you should not compromise on quality to save on cost, as this could lead to frequent repairs and replacements, which could be more expensive in the long run.

Most printers and scanners come with a one-year warranty that covers repairs and replacements for hardware issues. However, you can also get an extended warranty for an additional fee. Therefore, when comparing different models, be sure to factor in the warranty and any additional costs, such as ink cartridges and toners.

Table 1: Printer and Scanner Cost Comparison

2. Print Quality

The print quality of your printer is another critical factor that you must consider when choosing a printer for your small business. You want to ensure that your documents, flyers, and other marketing materials are of high quality and professional-looking. Therefore, you need to compare the resolution, color accuracy, and print speed of different models before making a purchase.

Most printers come with a resolution of 1200 x 1200 or 2400 x 1200 dpi (dots per inch). However, some models have higher resolutions of up to 4800 x 2400 dpi, which is ideal for printing high-quality photos and graphics.

Additionally, you need to consider the color accuracy of your printer, especially if you print a lot of marketing materials. A printer with accurate color representation will ensure that your graphics are bright, vibrant, and true to life.

Table 2: Printer Quality Comparison

3. Connectivity

The connectivity of your printer and scanner is essential, especially in a small business setting where you may have multiple devices connected to the same network. Therefore, you need to consider the type of connectivity that your printer and scanner offer before making a purchase.

Most printers and scanners offer USB connectivity, which allows you to connect the device directly to a computer. However, if you have multiple devices that need to access the printer or scanner, you should consider models that offer wireless connectivity such as Wi-Fi or Bluetooth. This will enable you to print or scan documents directly from your mobile phone, tablet, or laptop without the need for cables.

Table 3: Printer and Scanner Connectivity Comparison

Choosing the right printer and scanner for your small business will ensure that you can produce high-quality documents and marketing materials without any disruptions. Therefore, you need to consider factors such as cost, print quality, and connectivity, to ensure that you get the most value for your money. Additionally, be sure to read online reviews and ask for recommendations from other small business owners to get insights into the performance of various models.

For a printer that can also handle scanning, our list of the best small home printer scanners is a must-see.

Related Video: The Ultimate Printer and Scanner Guide for Small Businesses